Save 75% by producing a virtual conference instead of an in-person one
We are former TV producers and we produce virtual conferences like in-person conferences.
We give your attendees the same experience as going to an in-person conference while saving your company money.
Virtual conferences can be more cost-effective to produce for several reasons:
Venue Costs: There's no need to rent a physical venue, which can be one of the most significant expenses in in-person events. This also eliminates costs associated with venue staffing, utilities, cleaning, insurance, and security.
Travel and Accommodation: Neither the speakers nor the attendees need to travel to the conference location, which saves on flights, hotels, and per diem costs. This can also expand the potential pool of speakers and attendees since location is not a barrier.
Material Costs: Physical materials such as signage, printed programs, name badges, and notepads are unnecessary, or they are replaced by digital equivalents that do not require printing and shipping.
Staffing: Virtual events may require fewer staff as there's no need for on-site support like registration desk workers, ushers, or catering staff. However, they do require technical support for the virtual event platform.
Scalability: A virtual conference can often accommodate more attendees than a physical event, as space is not a constraint. This means that the cost per participant can decrease as participant numbers increase.
Catering: There is no need to provide food and beverages for attendees or to organize networking dinners and similar functions, which can be a significant cost for physical events.
Audio-Visual Equipment: While virtual conferences require A/V technology, the scale and type differ. There's often no need for large-scale sound systems, professional lighting, or staging that in-person events require.
Flexibility: Virtual events can be more easily scaled up or down, and changes can be made with less financial impact compared to in-person events, where many costs are fixed well in advance.
Recordings and On-Demand: The content of virtual conferences can be recorded easily and made available for on-demand viewing, potentially increasing the lifespan and reach of the content without much additional cost.
Marketing: Marketing costs can be lower, as digital marketing may be more targeted and less expensive than traditional methods used for promoting in-person events.
While virtual conferences can be more economical to produce, the cost can vary significantly depending on the platform used, the level of production quality, and the complexity of the event. High-quality virtual conferences that leverage professional production expertise can still involve substantial investment in the technology and skills required to deliver a seamless experience.