Conference Glossary.

Understanding Key Terms for In-Person, Virtual, and Hybrid Events

At Jumpwire Media, we know conference planning can feel overwhelming with all the industry jargon. This glossary explains common terms youll encounter when organizing in-person, virtual, or hybrid events, helping you navigate the process with confidence.

Overview

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RFP (Request for Proposal)

A document you send to venues or suppliers outlining your event needs, inviting them to bid for your business. Its a key step in securing the right services.

Rigging

The process of safely installing overhead equipment like lights or speakers. It requires skilled technicians and can impact setup time and costs.

Room Block

A set of hotel rooms reserved at a negotiated rate for your event attendees, often with a deadline. Not filling the block may lead to penalties.